Google Sheets: How to Sum Values by Category


Often you may want to sum the values of some dataset in Google Sheets based on a category or group.

For example, suppose we have the following dataset and we’d like to sum the total “points” by team:

The following step-by-step example shows how to do so.

Step 1: Enter the Data

First, enter the data values into Google Sheets:

Step 2: Find the Unique Categories

Next, we need to use the =UNIQUE(Range) function to produce a list of unique values in a certain range.

In our example, this will produce a list of unique teams:

Step 3: Find the Sum by Category

Next, we will use the SUMIF(range, criterion, sum_range) function to find the sum of the points scored by each team:

Sum by category in Google Sheets

This tells us:

  • The total points scored by players on the Lakers is 21.6.
  • The total points scored by players on the Mavericks is 56.4.
  • The total points scored by players on the Spurs is 48.8.
  • The total points scored by players on the Warriors is 65.

Additional Resources

How to Calculate a Five Number Summary in Google Sheets
How to Calculate the Interquartile Range in Google Sheets
How to Normalize Data in Google Sheets

5 Replies to “Google Sheets: How to Sum Values by Category”

  1. What would the formula be if the dataset was on one sheet and you wanted the SUMIF calculations on a different sheet? Also, is it possible to do this if the dataset is compiled using a drop down menu?

    I’m compiling a list of preferences for meeting – in person, virtual, both, flexible – and the options are logged using a drop down menu. I want to be able to see how many people chose each option, but I would like the calculations on a different sheet.

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