Google Sheets: How to Use SUBTOTAL with COUNTIF


Often you may want to use the SUBTOTAL function with the COUNTIF function in Google Sheets to count only the visible rows that meet some criteria.

Fortunately this is easy to do by using a helper column.

The following step-by-step example shows how to do so in practice.

Step 1: Enter the Data

First, let’s enter the following dataset that contains information about various basketball players:

Step 2: Add Helper Column

Next, type the following formula into cell D2:

=SUBTOTAL(103, C2)

Then click and drag this formula down to each remaining cell in column D:

Step 3: Filter the Data

To add a filter to this data, we can highlight cells A1:D11, then click the Data tab, then click Create a filter.

Then click the filter icon next to the Conference column and filter the data to only show rows where the value in the Conference column is equal to West:

Step 4: Use Subtotal with COUNTIF

Now suppose that we would like to count the number of values in the Position column that are equal to Guard.

To do so, we can type the following formula into cell B13:

=COUNTIFS(B2:B9,"Guard",D2:D9,"1")

The following screenshot shows how to use this formula in practice:

Google Sheets SUBTOTAL with COUNTIF

The formula correctly returns a count of 2.

By looking at the filtered data, we can verify that there are indeed 2 rows in the Position column with a value of Guard.

Additional Resources

The following tutorials explain how to perform other common operations in Google Sheets:

How to Average Filtered Rows in Google Sheets
How to Count Filtered Rows in Google Sheets
How to Sum Filtered Rows in Google Sheets

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