Excel: How to Add Data Labels from a Different Column


Often you may want to add data labels to a chart in Excel that exist in a different column.

Fortunately this is easy to do and the following step-by-step example shows how to do so.

Step 1: Enter the Data

First, let’s enter the following dataset into Excel that contains information about the assists and points for various basketball players:

The data labels that we will use for each player are located in column F.

Step 2: Create the Chart

Next, highlight the cells in the range A2:B9. Then click the Insert tab along the top ribbon and then click the Scatter option within the Charts group:

The following scatter plot will automatically be created:

The x-axis displays the values for the assists while the y-axis displays the values for the points.

Notice that the circles in the plot do not contain any labels by default.

Step 3: Add Data Labels from a Different Column

To add the data labels from column F to the scatter plot, click anywhere on the chart and then click the green plus “+” sign in the top right corner.

Then click the arrow next to Data Labels and then click More Options in the dropdown menu:

In the panel that appears on the right side of the screen, check the box next to Value From Cells within the Label Options group:

In the new window that appears, choose F2:F9 as the cell range that contains our labels:

Then click OK and in the Format Data Labels panel on the right side of the screen uncheck the box next to Y Value.

The following labels will automatically be added to the scatter plot:

We have now successfully added data labels from a different column to the points in the scatter plot.

Additional Resources

The following tutorials explain how to create other common visualizations in Excel:

How to Plot Multiple Lines in Excel
How to Create a Bubble Chart with Labels in Excel
How to Create an Ogive Graph in Excel

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