How to Count Names in Excel (3 Examples)


You can use the following methods to count names in Excel:

Method 1: Count Cells with Exact Name

=COUNTIF(A2:A11, "Bob Johnson")

Method 2: Count Cells with Partial Name

=COUNTIF(A2:A11, "*Johnson*")

Method 3: Count Cells with One of Several Names

=COUNTIF(A2:A11, "*Johnson*") + COUNTIF(A2:A11, "*Smith*")

The following examples show how to use each method with the following dataset in Excel:

Example 1: Count Cells with Exact Name

We can use the following formula to count the number of cells in column A that contain the exact name “Bob Johnson”:

=COUNTIF(A2:A11, "Bob Johnson")

The following screenshot shows how to use this formula in practice:

count names in Excel

We can see that there are 2 cells that contain “Bob Johnson” as the exact name.

Example 2: Count Cells with Partial Name

We can use the following formula to count the number of cells in column A that contain “Johnson” anywhere in the name:

=COUNTIF(A2:A11, "*Johnson*")

The following screenshot shows how to use this formula in practice:

We can see that there are 4 cells that contain “Johnson” somewhere in the name.

Example 3: Count Cells with One of Several Names

We can use the following formula to count the number of cells in column A that contain “Johnson” or “Smith” somewhere in the name:

=COUNTIF(A2:A11, "*Johnson*") + COUNTIF(A2:A11, "*Smith*")

The following screenshot shows how to use this formula in practice:

We can see that there are 6 cells that contain either “Johnson” or “Smith” somewhere in the name.

Additional Resources

The following tutorials explain how to perform other common tasks in Excel:

How to Count Specific Words in Excel
How to Count Unique Values by Group in Excel
How to Use COUNTIF with Multiple Ranges in Excel

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