How to Count by Group in Excel


You can use the following formula to count the number of occurrences by group in an Excel spreadsheet:

=COUNTIF(group_range, criteria)

The following example shows how to use this formula in practice.

Example: Count by Group in Excel

Suppose we have the following dataset that shows the total points scored by 15 different basketball players:

Now suppose we’d like to count the number of players, grouped by team.

To do so, we can use the =UNIQUE() function to first create a list of the unique teams. We’ll type the following formula into cell F2:

=UNIQUE(B2:B16)

Once we press enter, a list of unique team names will be displayed:

Next, we can use the =COUNTIF() function to find the count of players on each team.

We’ll type in the following formula into cell G2:

=COUNTIF(B2:B16, F2)

Count by group in Excel

We’ll then copy and paste this formula into the remaining cells in column G:

That’s it!

Column F displays each of the unique teams and column G displays the count of players on each team.

Additional Resources

How to Calculate a Five Number Summary in Excel
How to Calculate the Mean and Standard Deviation in Excel
How to Calculate the Interquartile Range (IQR) in Excel

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